Position Type: Salary
Location: Ohio Wildlife Center – Powell, OH
Immediate Supervisor: Assistant Executive Director
Summary: The Events Coordinator is responsible for promoting, scheduling and executing development events, sponsorship solicitation and facility rentals. This position creates a positive visitor and donor experience, relaying a professional and consistent message through mission-aligned events and in-person, telephone and email customer service. Requires a flexible schedule with night, weekend and occasional holiday work required.
Major Functions and Responsibilities
- Serves as primary point of organizational contact for WildNite major Spring fundraiser
- Plans, organizes and executes on-site and special events and donor events
- Secures major donors and sponsors for internal and external fundraising events
- Coordinates and maintains processes for: scheduling, hosting and invoicing Bonner Barn facility use, maintaining customer data, and preparing the site for guests
- Prepares, tracks, executes facility use rental contracts and agreements
- Insures related facilities and equipment are maintained, secured, and properly inventoried
- Acts as point of contact with exclusive and preferred vendors to satisfy rental client needs
- Solicits community partners for sponsorships and in-kind support
- Provides administrative support: greets guests, answers general phone and email inquiries
- Attends tabling events and marketing opportunities
- Maintains system to document and evaluate effectiveness of fundraising events
- Creates stories and content to further donor stewardship
- Contributes to shared cleaning and maintenance schedule
- Creates and maintains a positive working environment
- Maintains constant focus on safe workplace practices
- Prepares routine reports to Ohio Wildlife Center management
- Understands and ensures compliance with federal, state and local regulations
- Personally commits to Core Values and organizational policies and procedures
- Assists other team members carry out organizational tasks when necessary
- Attends required team and organizational meetings and represents Ohio Wildlife Center at events
- Possesses general knowledge of all services and programs; markets to the public
- Works evenings and weekends as required, willingness for travel is necessary
- Performs additional duties as assigned
Necessary Knowledge and Experience
- Bachelor degree in related fundraising, business or communications field preferred
- Two years’ experience in fundraising and/or event planning
- Demonstrated ability to communicate well, both verbally and in writing, including public speaking, leading small groups and utilizing audio visual equipment
- Working knowledge of general biology of native Ohio wildlife helpful
- Clean background check, valid Ohio motor vehicle operator’s license and good driving record
Required Abilities and Skills
- Competency in basic word processing, spreadsheet and presentation software, Raiser’s Edge and Salesforce preferred
- Maintenance of confidentiality, professional appearance, and positive public image
- Professional appearance (includes wearing appropriate, well-kept uniform in public)
- Adhere to policies and operating standards of Ohio Wildlife Center
- Positively promote Ohio Wildlife Center’s programs and services
- Maintain positive attitude and public image at all times
Founded in 1984, Ohio Wildlife Center is a 501(c)3 non-profit fostering awareness and appreciation of Ohio’s native wildlife. As a leader in wildlife rehabilitation and conservation education, Ohio Wildlife Center treats more than 4,500 animals every year and reaches thousands of adults and children through education programming. We operate a free Wildlife Hospital, a 20-acre Education and Pre-Release Facility, free Wildlife InfoLine and SCRAM! (humane wildlife control service). Ohio Wildlife Center has a staff of 10 fulltime, 8 part time, multiple seasonals and interns, and 250+ committed volunteers.
Working Conditions and Physical Requirements:
The following physical requirements must be met by a candidate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee is regularly required to use steps; stand on feet for up to four hours at a time; balance, stoop grasp, speak and kneel; lift and/or move 25 pounds and sit at a desk while using a keyboard. Position also requires employee to see, read, talk or hear; use hands to finger, handle, or feel. The employee is also frequently required to drive a vehicle, walk and reach with arms and hands. Regular exposure to animal dander, fur, feathers and debris. The employee is also frequently required to walk and reach with arms and hands. The employee is occasionally required to climb and lift and/or move up to 40 pounds, use ladder and drive their own car to/from work related destinations. The noise level in the work environment is usually moderate.
Compensation: This is a full time, salaried position with an immediate start date. Medical benefits, holiday, vacation and sick time included. Wage is competitive and commensurate with applicant’s experience.
Please e-mail cover letter, resume and three references to email@example.com (preferred). If you must mail, send to: Ohio Wildlife Center, 6131 Cook Road, Powell, Ohio 43065.
Applicant is responsible for all interview and relocation costs. This job description is not an implied contract between the employer and employee. The employer reserves the right to make changes at any time and at its discretion during this at-will employment.